Fraunhofer Institute for Production Systems and Design TechnologyFraunhofer Institute for Production Systems and Design Technology IPK
When you use this website, we process your personal data as data controllers and save them for the duration required to fulfill the defined purposes and legal obligations. The sections below provide further details about the data this involves, how they will be processed and which rights you have in this regard.
Personal data, as defined by Article 4 (1) General Data Protection Regulation (GDPR) include all information related to an identified or identifiable natural person.
1. Name and Contact Information of Controller and Corporate Data Protection Officer
2. Personal Data Processing and Purposes of Data Processing
10. Timeliness and Amendments to this Data Protection Information
1. Name and Contact Information of Controller and Corporate Data Protection Officer
This data protection information applies to data processing on our website www.ipk.fraunhofer.de/en by the controller:
Fraunhofer-Gesellschaft zur Förderung der angewandten Forschung e.V.
Hansastrasse 27 c,
80686 München (Munich, Germany)
on behalf of its Fraunhofer Institute for Production Systems and Design Technology IPK
(hereinafter referred to as ‘Fraunhofer IPK’)
Email: datenschutz(at)ipk.fraunhofer.de
Telephone: +49 30 39006-0
Fax: +49 30 391 1037
The corporate data protection officer at Fraunhofer can be reached at the above-mentioned address, c/o Data Protection Officer or at datenschutz@zv.fraunhofer.de.
Please feel free to contact the data protection officer directly at any time with your questions concerning your data protection rights and/or your rights as data subject.
2. Personal Data Processing and Purposes of Data Processing
a) When visiting the website
You may access our website without having to disclose any details of your identity. The browser installed on your terminal device automatically transmits information to the server of our website (e.g. browser type and version, date and time of access) to enable connection with the website, including the IP address of your requesting terminal device. This information is temporarily stored in a so-called log file and deleted after 4 days.
Your IP address is processed for technical and administrative purposes regarding connection set-up and stability, to guarantee the security and functioning of our website and to be able to track any illegal attacks on the website, if required.
The legal basis for processing the IP address is Art. 6 (1) lit. f GDPR. Our legitimate interest ensues from said security interest and the necessity of the unobstructed availability of our website.
We cannot draw any direct conclusions about your identity from processing the IP address and other information in the log file.
Moreover, we use cookies and analytics services when you visit our website. Further details can be found further below in this data protection information.
b) When registering for events
We offer a variety of events through our website on a regular basis, e.g. as part of our MEHR KÖNNEN program, for which you may register online.
In order to register online, our website’s visitors have to provide some mandatory data, which generally include:
- Last name, first name
- Company (if you are not registering as a private individual)
- Address
- Email address.
Any other mandatory data are marked as such (e.g. with *). Further information can often be provided voluntarily.
The purpose of processing the mandatory data is to identify you as event participant, to reserve a spot for your participation, to establish a contractual relationship with you, to provide you before, during and after the event with information that will optimize your participation, and to help us plan and ensure a smooth event experience. If we collect your payment information for events that require payment, the data are needed to process the participation fee. Voluntary data allow us to plan and conduct the event based on participant interest.
After your registration, you will receive a registration notification by email, which you need to confirm to be able to receive the newsletter (so-called double opt-in). This helps us verify that it is actually you who have initiated the registration.
For the registration of our events through our web forms, we work in collaboration with the service provider Mailingwork GmbH, Birkenweg 7, 09569 Oederan (“Mailingwork”). The purpose of the collaboration is to professionally manage online registrations. For this purpose, the entered data is stored on the servers of Mailingwork in Germany.
We have concluded an order processing agreement with Mailingwork. By this agreement, Mailingwork assures that it will process the data on our account in accordance with the General Data Protection Regulation and guarantees the protection of rights of the data subjects.
In addition, it may in some cases be necessary within the scope of performance of the contract to transfer your personal data to an external organiser. In connection with an event registration, you will be informed about who the organiser is and whether it is an external organiser. This organiser will process personal data within the scope of the event and especially for the management of participants.
We process data at your request and for the purposes described by Article 6 (1) lit. b GDPR to fulfill the obligations of the participation agreement and precontractual conditions.
We will store the personal data collected in context with the event until the end of the regular limitation period of three 3 years following the end of the year in which the event takes place. We will then delete the data unless we are obligated by law to store the data for a longer period pursuant to statutory safekeeping and documentation obligations pursuant to the first sentence of Article 6(1), point (c) GDPR and in particular pursuant to Sec. 147 AO [General German Fiscal Code]) or unless you have consented to a longer data storage pursuant to the first sentence of Article 6(1), point (a) GDPR.
c) When subscribing to our Information Service, a newsletter or other email list
Once you have given your explicit consent pursuant to Art. 6 (1) lit. a GDPR, we will use your email address to regularly send you selected information about the work in our Institute and/or on other facilities and/or events of the Fraunhofer-Gesellschaft. The subjects and contents of the selected information are determined by the list you subscribed to.
To receive our newsletter, we ask you to provide us with the following mandatory data:
- Email address
- Salutation
- First name
- Last name
We need your name and title to address you personally in our newsletter.
You may voluntarily provide additional personal data (e.g. address and telephone number). We use this data to contact you by telephone or mail (e.g. for press invitations).
Once you have subscribed, you will receive a registration notification by email, which you need to confirm to receive the newsletter (so-called double opt-in). Your email response serves as confirmation that you are in fact the person who issued the subscription.
You may unsubscribe at any time, e.g. via a link at the end of each newsletter. Alternatively, you may also unsubscribe by email pr(at)ipk.fraunhofer.de or by using the following link: www.fraunhofer.de/de/fraunhofer-newsletter-abmeldung.html.
Once we have received your cancellation of the newsletter subscription, we will immediately delete your email address.
Our service provider, mailingwork GmbH, Birkenweg 7, 09569 Oederan sends our newsletter to your email address on our behalf. mailingwork stores the email addresses of our newsletter recipients on their servers in Germany on our behalf.
Mailingwork uses the data of our newsletter subscribers for the purpose of sending and evaluating newsletters on our behalf. For this purpose, we entered into an order processing contract with mailingwork. By signing this contract, mailingwork agrees to process the subscriber data in compliance with all General Data Protection Regulations (GDPR) and to guarantee the rights of all data subjects.
mailingwork assures that personal data is protected in a comprehensive way from unauthorised access. Mailingwork itself does not use the data of our newsletter recipients to write to them or to forward the data to third parties. As reliable email sending service, mailingwork is certified by the Certified Senders Alliance.
d) Subscription to our PR Distribution List
We will send regular press releases and media information to your email address provided you explicitly consent to joining our PR distribution list as well as to our using your email address for this purpose pursuant to the first sentence of Article 6(1), point (a) GDPR. We ask you for the following mandatory data to complete your PR distribution list subscription:
- Salutation
- Last name, first name
- Email address
We need your salutation and name to address our communications to you personally.
You may also volunteer your company name and/or your media corporation as well as your address. We use your company name and/or the name of your media corporation to identify you as member of the media and to send you invitations by mail.
Once we receive your subscription, we will send you a subscription confirmation email. We need you to reply to this email to confirm that you are indeed the person who wants to subscribe to our PR distribution list (double opt-in procedure). Only after this confirmation will we include you in our mailing list.
You may unsubscribe at any time either by using the unsubscribe link at the end of every press release or announcement or alternatively by email to pr(at)ipk.fraunhofer.de.
Upon receiving your unsubscribe notification, we will immediately delete your email address from our subscriber list.
e) When using contact forms
We offer the option to contact us via a contact form provided on the website. This involves the following mandatory information:
- Salutation
- First and last name
- Email address.
We require your data to determine who sent the inquiry and to be able to answer and process it. You may volunteer further information, such as company name, subject and content of your enquiry. We use these data to forward your enquiry to the appropriate expert in our institute and to ensure the optimum handling of your enquiry.
This data processing in response to your inquiry is necessary for the purposes of our legitimate interests pursuant to Art. 6 (1) lit. f GDPR.
We will delete the personal data collected by us using the contact form after your inquiry has been processed.
f) When using the commenting function
Our website gives visitors the opportunity to leave comments on our web content. Your comments will appear with your name underneath the contribution which triggered your comment.
If you want to use the commenting function on our website, we ask you to provide the following mandatory data:
- Name and
- Email address
Instead of your name, you may also use a pseudonym/alias. The process requires your email address to send your comment. However, we do not publish your email address together with your comment. We use your email address only to inform you of a reaction to your comment.
In addition, we save your IP address when you leave a comment on our website, which will be deleted after 1 week. This storage period is required so that we can defend ourselves in liability cases against accusations of publishing illegal content.
The processing of data in the course of publishing online comments and user reactions is justified because it is in our legitimate interest to partake in an opinion and information exchange pursuant to Article 6 (1) lit. f GDPR.
The personal data are processed for as long as the comment appears on the website. We will then delete the data.
g) When using our online shop
We offer purchase order forms for individual publications, e. g. studies, by scientists associated with the Fraunhofer institutes. As part of the order process, we collect the following mandatory data:
- Salutation
- First and last name
- Address
- Email address
The collecting and processing of these data have the following purposes:
- To identify you as our contract partner
- To check the provided data for plausibility
- To complete the order and invoicing processes
In addition, you may voluntarily provide more data (company name, different billing address, contact information).
We process data at your request and for the purposes described by Article 6 (1) lit. b GDPR to meet the obligations associated with your order and precontractual conditions. In the process, we use your email address to send you an order confirmation. We use all contact information exclusively to handle any inquiries connected to your order.
We will store the personal data collected in connection with your order until the end of the statutory warranty period (2 years, Sec. 438 (1) No. 3 BGB [German Civil Code]). At that time, the data will be deleted unless fiscal retention periods and documentation duties require a longer storage period pursuant to Article 6 (1) lit. c GDPR and in particular pursuant to Sec. 147 AO [German Fiscal Code]). During this storage period (ordinarily ten years after entering into the sales contract), we will reprocess the data solely for audits by fiscal authorities. Any further processing of the data is prohibited.
3. Transfer of Data
If we forward personal data collected through websites to processors, we will notify you in this data protection information regarding the respective data processing operation, citing the specific recipient.
Aside from that, we will only forward your personal data if
- you have given consent pursuant to Art. 6 (1) lit. a GDPR;
- this is required pursuant to Article 6 (1) lit. b GDPR for the performance of a contract with you (for example forwarding to shipping companies for the purpose of delivering goods ordered by you, or forwarding payment information to payment service providers or credit institutions in order to process a payment transaction);
- there is a legal obligation for disclosure pursuant to Art. 6 (1) lit. c GDPR.
The recipients may use the transferred data for the above-mentioned purposes only.
If you have registered for an event, it may be necessary in the course of the contractual performance that your personal data be transferred to an external organizer. The confirmation of your event registration will name the event organizer and inform you whether it is an external organizer. This event organizer will not only organize and manage the event but also process personal registration data.
Pursuant to Article 28 GDPR, our service providers host our websites on servers located in Germany exclusively. The transfer of personal data to countries outside the EU or an international organization is excluded.
4. Cookies
This website uses cookies. Cookies are small files that your browser automatically generates and stores on your device (laptop, tablet, smartphone, etc.) when you visit our site. Cookies do not harm your device nor do they contain viruses, Trojans or other malware.
Cookies store information associated with the specific device used. That does not mean that we can directly identify you.
We use cookies for the purpose of making the use of our offers more convenient and pleasant for you. For example, we use so-called session cookies to allow session controls or to save data entries in forms or shopping carts during the session. At the latest, session cookies are deleted when you close your browser.
On the other hand, we use cookies to statistically record the use of our website for the purpose of optimizing our offers for you (see Point 4). When you visit our site again, these cookies make it possible for us to automatically recognize that you have already visited our site before. These cookies are deleted after 90 days.
The data processed by the cookies are necessary for the above-mentioned purposes to protect our legitimate interests and those of third parties pursuant to Art. 6 (1) lit. f GDPR.
Most browsers automatically accept cookies. However, you can configure your browser to not save any cookies on your computer or to display a notice before new cookies are saved. Completely disabling cookies may mean that you cannot fully use all functions of our website.
5. Web Analysis/Tracking
Our website uses the Leadlab service by Wiredminds GmbH and its tracking pixel technology to analyze user behavior and optimize our site accordingly. The service particularly allows us to identify which companies have visited our site. In so doing we do not obtain any information that may identify you directly.
The use of Leadlab involves cookies and tracking pixels which allow statistical analysis of the use of this website based on your visits. Information, including personal information, about your visiting behavior is stored in the cookie and sent to Wiredminds or is directly obtained by Wiredminds. Wiredminds uses a pseudonym to process the information in a usage profile for the purpose of analysis. The data are anonymized to the extent possible.
Without your specific permission, we neither use the data collected to identify you personally nor will we match the data with personal data pertaining to the pseudonym associated with you.
If IP addresses are collected, they are immediately anonymized after collection by deleting the last number block.
For more information about data protection at Wiredminds, please visit the company’s website.
We process statistical data based on our legitimate interest pursuant to Article 6 (1) lit. f GDPR for optimizing our online offering and our web presence. Wiredminds processes the data on our behalf based on a data processing agreement between us and Wiredminds. This agreement ensures that the data processing on our behalf is consistent with the General Data Protection Regulation and guarantees the protection of the data subjects’ rights.
If you do not want your usage behavior to be recorded and analyzed, you may object by means of an opt-out cookie. It will be set to prevent the future collection of your data when you visit this website. The opt-out cookie works only in this browser and only for our website. It is stored on your device. If you delete the cookies for this browser, you will have to set the opt-out cookie again.
6. Social-Media Plug-ins
We use so-called social media buttons (also called social media plug-ins) on our website. These are small icons which you can use to share the contents of our website in your profile on social networks.
If you activate such an icon, a connection is established between our website and the social network. In addition to the contents in question, the operator of the social network obtains further, partly personal information. For example, this includes the fact that you are currently visiting our site.
The social media buttons are integrated using the so-called Shariff solution. This solution prevents your device from establishing a link to the social network merely because you visit a website featuring a social plugin button without clicking on it. This means that information is only transmitted to the social network when you activate the button.
We integrate the following social plug-ins on our website:
a) Facebook Ireland Limited: Sharing on Facebook
Information is partly transmitted to the parent company Facebook Inc., headquartered in the USA. This company complies with the data protection regulations of the U.S. Privacy Shield and is registered with the U.S. Privacy Shield Program of the U.S. Department of Commerce.
For the purpose and scope of data collection, further processing and use of data by Facebook as well as your related rights and configuration options for protecting your privacy, please refer to Facebook’s privacy policy.
b) Twitter International Company: Sharing on Twitter
Information is partly transmitted to the parent company Twitter Inc., headquartered in the USA. This company complies with the data protection regulations of the U.S. Privacy Shield and is registered with the U.S. Privacy Shield Program of the U.S. Department of Commerce.
Further information on data protection on Twitter can be found in Twitter’s privacy policy.
d) Xing SE: Sharing on XING
Further information on data protection on XING can be found in XING’s privacy policy.
e) LinkedIn Corporation: Sharing on LinkedIn
Information is partly transmitted to the parent company LinkedIn Corporation, headquartered in the USA. This company complies with the data protection regulations of the U.S. Privacy Shield and is registered with the U.S. Privacy Shield Program of the U.S. Department of Commerce. Further information on data protection on LinkedIn can be found in the company’s privacy policy.
7. YouTube
We use components (videos) of YouTube, LLC, 901 Cherry Ave., 94066 San Bruno, CA, USA (hereinafter “YouTube”), a company of Google Inc., Amphitheatre Parkway, Mountain View CA 94043, USA, (hereinafter “Google”) in our websites. The implementation is based on Art. 6 (1) lit. f GDPR; our legitimate interest in that case is the smooth integration of the videos and the attractive design of our website.
We use the “privacy-enhanced mode” option provided by YouTube.
When you access a page containing an embedded video, a connection to the YouTube servers is established and the contents are displayed on the Internet page through a notification to your browser.
Pursuant to YouTube specifications, in the “privacy-enhanced mode” your data - especially which of our website pages you visited as well as device-specific information including the IP address - is sent to the YouTube servers in the US only if you view the video.
If you are simultaneously logged into YouTube, this information is assigned to your YouTube member account. You may prevent this by logging out of your member account before visiting our website.
Google complies with the Data Protection Regulations of the U.S. Privacy Shield and is registered with the U.S. Privacy Shield Program of the U.S. Department of Trade.
Further information on data protection in connection with YouTube can be found in Google’s privacy policy.
8. Rights of the Data Subject
You have the following rights:
- pursuant to Art. 7(3) GDPR, to withdraw your consent at any time. This means that we may not continue the data processing based on this consent in the future;
- pursuant to Art. 15 GDPR, to obtain access to your personal data processed by us. In particular, you may request information about the purposes of the processing, the categories of personal data concerned, the categories of recipients to whom the personal data have been or will be disclosed, and the envisaged period for which the data will be stored. Moreover, you have the right to request rectification, erasure, or restriction of processing, to object to processing, the right to lodge a complaint, and to obtain information about the source of your data if they were not collected by us, as well as about the existence of automated decision-making, including profiling, and, if applicable, meaningful information about the logic involved;
- pursuant to Art. 16 GDPR, to obtain the rectification of inaccurate data or the completion of your personal data without undue delay;
- pursuant to Art. 17 GDPR, to obtain the erasure of personal data saved by us unless processing is necessary to exercise the right of freedom of expression and information, to comply with a legal obligation, for reasons of public interest, or to establish, exercise or defend legal claims;
- pursuant to Art. 18 GDPR, to obtain restriction of processing of your personal data if you contest the accuracy of the data, the processing is unlawful but you oppose the erasure of the personal data, or if we no longer need the personal data while you still require it for establishing, exercising or defending legal claims, or if you have filed an objection to the processing pursuant to Art. 21 GDPR;
- pursuant to Art. 20 GDPR, to receive your personal data that you have provided to us, in a structured, commonly used and machine-readable format or to transmit those data to another controller and
- pursuant to Art. 77 GDPR, the right to lodge a complaint with a supervisory authority. Generally, you may contact the supervisory authority of your habitual residence, place of work or the registered offices of our organization.
Information on your right to object pursuant to Article 21 GDPR
You have the right to object, on grounds relating to your particular situation, at any time to processing of your personal data pursuant to Art. 6 (1) lit. e GDPR (data processing carried out in the public interest) and Art. 6 (1) lit. f GDPR (data processing for purposes of legitimate interests).
If you file an objection, we will no longer process your personal data unless we can demonstrate compelling legitimate grounds for processing which override your interests, rights and freedoms, or unless the processing serves the establishment, exercise or defense of legal claims.
If your objection is directed against the processing of data for the purpose of direct marketing, we will stop the processing immediately. In this case, citing a special situation is not necessary. This includes profiling to the extent that it is related to such direct marketing.
If you would like to assert your right to object, please send an email to datenschutzkoordination@zv.fraunhofer.de.
9. Data Security
All your personal data are transmitted in encrypted format, using the widely used and secure TLS (Transport Layer Security) standard. TLS is a secure and proven standard that is also used, for instance, in online banking. You will recognize a secure TLS connection by the additional s after http (i.e., https://..) in the address bar of your browser or by the lock icon in the lower part of your browser.
In all other regards, we use suitable technical and organizational security measures to protect your data against accidental or intentional manipulations, partial or complete loss, destruction, or the unauthorized access of third parties. We continuously improve our security measures in accordance with the state of the art.
10. Timeliness of the Data and Amendments to this Data Protection Information
The further development of our website and the products and services offered or changed due to statutory or regulatory requirements, respectively, may make it necessary to amend this data protection information. You may access and print out the latest data protection information at any time from our website.