Fraunhofer IPK

Institute for Production Systems and Design Technology

Data Protection Information

- Fraunhofer Institute for Production Systems and Design Technology IPK -

The following pertains to the use of this website. As the party responsible for data processing (controller), we process your personal data collected via our website and store them for the period necessary to achieve the specified purposes and to comply with statutory requirements. In the following, we inform you about the data we collect and the way we process them. Furthermore, we inform you about your data privacy rights pertaining to the use of this website.

Personal data, as defined by Article 4(1) General Data Protection Regulation (GDPR) includes any information relating to an identified or identifiable natural person.

1.    Name and contact information of the person responsible for data processing (controller) and of the corporate Data Protection Officer

This data protection information shall apply to the processing of data on our Institute’s website www.ipk.fraunhofer.de/en by the controller, the:

Fraunhofer Gesellschaft zur Förderung der angewandten Forschung e.V.

Hansastrasse 27 c,
D-80686 München (Munich, Germany)

On behalf of its Fraunhofer Institute for Production Systems and Design Technology IPK

(in the following referred to as ‘Fraunhofer IPK’)

Email:   info(at)ipk.fraunhofer.de
Telephone: +49 30 39006-0
Fax: +49 30 391 1037

You can reach the Data Protection Officer of the Fraunhofer Institute at the above address c/o Data Protection Officer or at datenschutz(at)zv.fraunhofer.de.

Please do not hesitate to contact the Data Protection Officer directly at any time in case of any questions concerning your data protection rights and/or your rights as data subject.

2.    Processing of Personal Data and Purposes of Data Processing

a)    During your Website Visit

Every time you visit our web pages, our website servers save your device’s accessing our website in a protocol file. This storage is temporary; our website server saves the following access data until their automated deletion:

  • The IP address of the requesting device, including country of origin
  • Total number of accessed data from this IP address
  • Access date, time and duration
  • Name and URL of the accessed data
  • The data volume transmitted
  • The message whether the access was successful
  • Loading time
  • The browser and operating system used
  • The used device, including monitor/screen resolution
  • The name of the Internet Provider (ISP)
  • The referrer website (referring URL)

These data are processed for the following purposes:

  1. To enable the use of the website (connection setup)
  2. Administration of the network infrastructure
  3. Appropriate technical and organisational measures to ensure IT systems and data security taking into account the state of the art technology
  4. To offer user-friendly service
  5. To optimize the Internet offering

Legal foundations for the above processing purposes:

  • Processing in response to a website visit pursuant to numbers 1-2 the first sentence of Article 6(1), point (b) (requirement for compliance with provisions of the website user contract)
  • Processing pursuant to number 3, the first sentence of Article 6(1), point (c) GDPR (legal obligation to implement technical and organisational measures to ensure secure data processing pursuant to Article 32 GDPR) and the first sentence of Article 6(1), point (f) GDPR (legitimate interests in data processing for the network and information security) as well as
  • Data processing pursuant to numbers 4 – 5, the first sentence of Article 6(1), lit. f GDPR (legitimate interests). Our legitimate interests in the processing of data are based on our desire to offer user-friendly optimised web pages.

After the set period of 31 days, our web server automatically deletes the above-mentioned data. To the extent that data are processed longer for purposes pursuant to numbers 2 – 5, we will anonymise or delete the data as soon as their storage no longer serves the respective purpose.

Furthermore, we insert Cookies once you visit our website and we use analytical services as well. For more information on the use of cookies and analytical services, please see Sections 4 and 5 of this Data Protection Statement.

b)    Visitor Registration for Events

In context of event registrations or registrations to categories of events as part of our MEHR KÖNNEN program, we collect the following mandatory data:

  • Last name, first name
  • Company (if you are not registering as a private individual)
  • Address
  • Email address.

Furthermore, we may collect additional voluntary data.

The purpose of processing the mandatory data is to identify you as event participant, to check the data supplied for plausibility, to reserve a place for your participation, to establish a contractual relationship with you and to provide you with information before, during and after the event that will optimise your participation, and to help us plan and ensure a smooth event experience.

The collected voluntary data allow us to adapt the event to the interests and ages of the participants.

We process data based on your enquiry and for the purposes declared as prescribed by the first sentence of Article 6(1), point (b) GDPR for the performance of the contractual obligations toward the participants and in order to take steps prior to entering into the contract.

We will store the personal data collected in context with the event until the end of the regular limitation period of three 3 years following the end of the year in which the event takes place. We will then delete the data unless we are obligated by law to store the data for a longer period pursuant to statutory safekeeping and documentation obligations pursuant to the first sentence of Article 6(1), point (c) GDPR and in particular pursuant to Sec. 147 AO [General German Fiscal Code]) or unless you have consented to a longer data storage pursuant to the first sentence of Article 6(1), point (a) GDPR. In case of longer data storage, we shall process the data solely to the extent mandated by law or according to your permission. As for all else, the further processing of the data shall be barred.

c)    Subscriptions to our Information Service

You may subscribe to various online and print media in which we inform you free of charge about our institute and other facilities and events of the Fraunhofer Society (Fraunhofer e.V.).

Only if you explicitly consented to it pursuant to the first sentence of 6(1), point (a) GDPR, we will use your email address to regularly send you the selected newsletter or print media. To receive our newsletters and print media, we ask you to provide us with the following required data:

  • Email address
  • Salutation
  • First name
  • Last name

We need your name and salutation to address you personally in our newsletters and print media.

You may volunteer to provide us with additional information about you (such as your address). We use these data to contact you by mail or telephone (e.g. for press invitations). In order to send out our print media we do need your postal address.

After you have subscribed to our newsletter, we will email a subscription confirmation to you. You must confirm the receipt of this email to receive  the selected newsletter or print media. This procedure is known as double opt-in procedure. Your email response serves as confirmation that you are in fact the person who subscribed to our newsletter. If you want to subscribe only to print media, we need your email address to varify your subscription by double opt-in. Would you like us to delete your email afterwards, please email us at pr(at)ipk.fraunhofer.de.

You may opt out of receiving our newsletter at any time for example via a link at the end of each newsletter. Alternatively, you can also express your desire to cancel your subscription by email at any time: pr@ipk.fraunhofer.de. Once we have received your cancellation of the newsletter subscription, we will immediately delete your email address from our distribution list.

Our service provider, mailingwork GmbH, Birkenweg 7, 09569 Oederan sends our newsletter to your email address on our behalf. mailingwork stores the email addresses of our newsletter recipients on their servers in Germany on our behalf.

Mailingwork uses the data of our newsletter subscribers for the purpose of sending and evaluating newsletters on our behalf. For this purpose, we entered into an order processing contract with mailingwork. By signing this contract, mailingwork agrees to process the subscriber data in compliance with all General Data Protection Regulations (GDPR) and to guarantee the rights of all data subjects.

mailingwork assures that personal data is protected in a comprehensive way from unauthorised access. Mailingwork itself does not use the data of our newsletter recipients to write to them or to forward the data to third parties. As reliable email sending service, mailingwork is certified by the Certified Senders Alliance.

d)    Subscription to our PR Distribution List

We will send regular press releases and media information to your email address provided you explicitly consent to joining our PR distribution list as well as to our using your email address for this purpose pursuant to the first sentence of Article 6(1), point (a) GDPR. We ask you for the following mandatory data to complete your PR distribution list subscription:

  • Salutation
  • Last name, first name
  • Email address

We need your salutation and name to address our communications to you personally.

You may also volunteer your company name and/or your media corporation as well as your address. We use your company name and/or the name of your media corporation to identify you as member of the media and to send you invitations by mail.

Once we receive your subscription, we will send you a subscription confirmation email. We need you to reply to this email to confirm that you are indeed the person who wants to subscribe to our PR distribution list (double opt-in procedure). Only after this confirmation will we include you in our mailing list.

You may unsubscribe at any time either by using the unsubscribe link at the end of every press release or announcement or alternatively by email to pr(at)ipk.fraunhofer.de.

Upon receiving your unsubscribe notification, we will immediately delete your email address from our subscriber list.

e)     Use of Contact Forms

We offer our website's visitors the opportunity to contact us via a form on our website. To enable you to communicate with us via this form, we request the following data:

  • Salutation
  • First and last name
  • Email address.

We need these data to find out who contacted us and to process the user request. You may volunteer further information, such as company name, subject and content of your enquiry. We use these data to forward your enquiry to the appropriate expert in our institute and to ensure the optimum handling of your enquiry.

We process the data in response to your enquiry. Our purpose is to answer your inquiry for the purposes of our legitimate interests pursuant to the first sentence of Article 6(1), point (f) GDPR.

Once we have satisfied the enquiry via contact form, we will immediately delete the collected personal data.

f)    Use of the Commentary Functionality

Our website offers visitors the opportunity to leave comments on our web content. Your comments will appear with your name underneath the contribution that triggered your comment.

If you want to use the comment functionality on our website, we ask you to provide the following mandatory data:

  • Name and
  • Email address

Instead of your name, you may also use a pseudonym/alias. The process requires your email address to send your comment. However, we do not publish your email address together with your comment. We use your email address only to inform you of a reaction to your comment.

In addition, we also save your IP address when you leave a comment on our website. We delete this IP address after one week. This storage period is required so that we can defend ourselves in liability cases against accusations of publishing illegal content.

The processing of data in the course of publishing online comments and user reactions is justified because it is in our legitimate interest to partake in an opinion and information exchange pursuant to the first sentence of Article 6(1), point (f) GDPR.

The controller processes the personal data for as long as the comment appears on the website. We then delete the data.

g)    The Use of Online Shops

On our website we offer purchase order forms for individual publications, e. g. studies, by scientists associated with the Fraunhofer institutes. As part of the order process, we collect the following mandatory data:

  • Salutation
  • First and last name
  • Address
  • Email address

The collecting and processing of these data have the following purposes:

  • To identify you as our contract partner
  • To check the provided data for plausibility
  • To complete the order and invoicing processes

In addition, site visitors may volunteer more data (such as the company name, different invoice address and contact data).

Data processing is triggered by your request. It is necessary for processing your order and meeting the conditions for the contract pursuant to the first sentence of Article 6, (1), point (b) GDPR. During this process, we use your email address to send you an order confirmation. We use all collected contact data exclusively to handle any inquiries in context with your order.

We store the personal data collected in context with your order until the end of the statutory warranty period (2 years, Sec. 438(1) No. 3 BGB [German Civil Code]) and automatically delete them afterwards unless fiscal safekeeping and documentation legislation requires a longer storage time pursuant to the first sentence of Article 6(1), point (c) GDPR and in particular pursuant to Sec. 147 AO [German Fiscal Code]). For this storage period (ordinarily ten (10) years after entering into the sales contract), we will re-process the data solely for audits by the fiscal authorities. All other data processing is prohibited.

3.    Transfer of Personal Data to Third Parties

With exception of the above-mentioned cases of data processing by service providers on our behalf (see event registrations, information service subscription, contact and purchase order forms), we give your personal data only to third parties (i.e. to natural and legal persons other than you, the data subject), the controller or the service provider or its vicarious agents if:

  • You consented explicitly to the data transfer to a third party pursuant to the first sentence of Article 6(1), point (a) GDPR
  • The data transfer is necessary for the performance of the contract with you pursuant to the first sentence of Article 6(1), point (b) GDPR
    • Data transfer to the mail order firm which will deliver the goods you ordered
    • Payment data transfer to payment service providers and credit institutes for payment transactions
  • We are legally obligated to surrender the data to financial or judicial authorities pursuant to the first sentence of Article 6(1), point (c) GDPR
  • Transferring your data to third parties is required to establish, exercise or defend legal claims, and there is no reason to assume that you as data subject could have an overriding interest worth protecting in the non-transfer of your personal data pursuant to Article 6(1) S. 1, point (f) GDPR. Such a data transfer to government and/or law enforcement authorities may occur in cases of attacks on our IT systems.

    Third parties may use the transferred data only for the above-mentioned purposes.

    If you have registered for an event, it may be necessary in the course of the contractual performance that your personal data be transferred to an external organiser. The confirmation of your event registration will name the event organiser and inform you whether it is an external organiser. This event organiser will not only organise and manage the event but also processpersonal registration data.

    Pursuant to Article 28 GDPR, our service providers host our websites on servers located in Germany exclusively. The transfer of personal data to countries outside the EU or an international organisation is excluded.

    4.    Cookies

    We use server-side cookies. Cookies are small files which are automatically created by your browser and stored in your device (PC, laptop, tablet, smartphone or similar device) once you visit our website. Cookies do not harm your computer, and they do not containviruses, Trojans or other malware. Cookies contain information pertaining to the specific device, which accessed our website. However, this does not provide us with direct knowledge of your identity.

    One reason for us to use cookies is to make the use of our website more convenient for you. We use session cookies to allow session controls such as controls for inserting data into forms or saving shopping carts. At the latest, session cookies are deleted when you close your browser.

    We also use temporary cookies to optimise the user-friendliness of our website. Your device stores these cookies temporarily for a specific time. Once you visit our website again, our server will recognise your device as prior visitor and remember your settings and preferences. You will not have to enter these parameters again.

    We also use cookies to gather data for our website statistics. This helps us evaluate and optimise our web offering (see Section 5). These cookies allow us to recognise repeat visits from your device. They will be deleted automatically after a specific time.

    The data obtained with the help of cookies help us pursue our legitimate interests as website owners and serve the legitimate interests of third parties pursuant to the first sentence of Article 6(1), point (f) GDPR.

    Most browsers accept cookies automatically. However, you are able to configure your browser in such a way that the application does not store cookies on your computer or always shows an alert before storing new cookies. However, the complete deactivation of cookies may prevent you from using all of the functions on our website.

    5.    Web analysis/Tracking

    a)    LeadLab (wiredminds GmbH)

    For our website, we use the Leadlab service of the Wiredminds GmbH service provider and the company’s pixel counting technology to analyse the habits of our website users. The analysis helps us optimise our website. The service allows us to recognise, which companies visit our website. The data do not enable us to identify users directly.

    In context with the Leadlab web services, we use cookies and tag pixels that allow our service to analyse how you use our website. The cookie stores information including personal data regarding the behaviour of website visitors and transmits this information directly to Wiredminds unless Wiredminds collects it directly. Wiredminds uses pseudonyms and anonymises the data whenever possible before processing and analysing the data and creating a user profile.

    Without your explicit consent, neither Wiredminds nor we use the so collected data to identify you personally, and your personal data are never matched with data under a pseudonym associated with you.

    To the extent that IP addresses are collected, they are stripped of their last control number block upon collection to anonymise the addresses instantly.

    You may find the data protection statement of Wiredminds on their website.

    The provider processes the data based on our legitimate interest pursuant to Article 6(1), point (f) GDPR in the optimisation of our online offerings and our web presence. Wiredminds processes the data on our behalf, and we have entered into an order processing agreement with Wiredminds. It ensures that the data processing on our behalf is done in compliance with the General Data Protection Regulation (GDPR) and that the rights of the data subjects are protected.

    If you choose to object to the collection of data and the analysis of your user activities, please use our opt-out cookie to prevent installing our cookies. This will prevent the future collection of data when you use our website.  The opt-out cookie in your device is valid only in this browser and only for our website. If you delete the cookies in this browser, you have to install the opt-out cookie again.

    b)    Matomo

    On our website, we use the open source service Matomo (formerly Piwik) by InnoCraft Ltd in New Zealand to analyse the activities of our website users and to optimise our website and its content based on this analysis. During this process, we do not receive any information that identifies our users.

    Matomo uses cookies that enable the service to analyse the activities of our website users. The cookie contains information, including personal information, on your visitor behaviour on our website. Under a pseudonym, Matomo creates your user profile for analytical purposes. Since we host Matomo on our own server, the analysis does not require the processing of data by third parties.

    Without your specific permission, we do not use the data collected to identify you personally and will not match the data with personal data under a pseudonym associated with you.

    We process statistical data based on our legitimate interest pursuant to Article 6(1), point (f) GDPR in the optimisation of our online offering and our web presence.

    Currently, Matomo Web Services analyse your website visit. Click here to prevent the Matomo Web Services from analysing your visit of our website.

    6.    Social Plugins

    We use social plug-ins (media buttons) on our website. These are small buttons. Click on them to place the content of our website under your profile in social network sites.

    If you click on such a button, a link will be established between our website and the social network to which you subscribe. Aside from the respective content, the social network provider will receive other personal information. This includes the information that you are visiting our website right now.

    In order to integrate the social plug-in we use the so-called Shariff Solution. This solution prevents your device from creating a link to the social network merely because you visit a website featuring a social plug-in button without clicking on it. This means that a link is established only if you click on the social plug-in button.

    We integrate the following social plug-in on our website:

    a)    Facebook Ireland Limited: share on Facebook

    Some information is transferred to the US domicile of the parent company Facebook Inc. This company complies with the data protection regulations of the US Privacy Shield and is registered with the US Privacy Shield Program of the US Department of Commerce.

    Purpose and scope of the data collection and further processing and use of the data by Facebook and your user rights as well as your ability to protect your privacy rights by changing your browser settings are subject to Facebook's Data Protection Statement.

    b)    Twitter International Company: share on Twitter

    Some information is transferred to the US parent company Twitter Inc. The Twitter International Company complies with the data protection regulations of the US Privacy Shield. Twitter Inc. is registered with the US Privacy Shield Program of the US Department of Commerce.

    Please find more information on Twitter's data protection in Twitter' Data Protection Statement.c)    Google LLC: share on Google+

    Google complies with the Data Protection Regulations of US Privacy Shield and is registered with the US Privacy Shield Program of the US Department of Commerce.

    Please find more information on Google's data protection in the Google's Data Protection Declaration.

    d)    Xing SE: share on Xing

    Please find more information on Xing's data protection in the Xing's Data Protection Declaration.

    e)    LinkedIn Corporation: share on LinkedIn

    Please find more information on LinkedIn's data protection in the LinkedIn's Data Protection Declaration.

    7.    YouTube

    With consent pursuant to the first sentence of Article 6(1), point (f) GDPR, we use components (videos) of YouTube, LLC, 901 Cherry Avenue, 94066 San Bruno, CA (USA) (hereinafter referred to as ‘YouTube’), a company of Google Inc., Amphitheatre Parkway, 94043 Mountain View (USA), (hereinafter referred to as ‘Google’).

    We use the ‘extended data protection mode’ option provided by YouTube.

    Upon requesting an Internet page with embedded video, our website connects to the YouTube servers and renders the content on the Internet page using your browser.

    According to the information provided by YouTube, in the ‘extended data protection mode’, your data will be transferred to the US YouTube servers only while you watch the video. The transferred data include the Internet page you just viewed and device-specific data including your IP address. By clicking ‘run’ on the video you agree to this transfer.

    Should you be logged into your YouTube account at the same time, YouTube will associate these collected data with your member account. You may prevent this by logging out of your YouTube account prior to visiting our website.

    Google complies with the data protection regulation of the US Privacy Shield and is registered with the US Privacy Shield Program of the US Department of Commerce.

    You may find further information on data protection in context with YouTube in Google's Data Protection Regulations.

    8.    Your Rights as Data Subject

    You have the following rights:

    • Pursuant to Article 7(3) GDPR, you have the right to withdraw at any time any consent you may have given to us before.  Consequently, we may no longer continue the respective activity.
    • Pursuant to Article 15 GDPR, you have the right to obtain information on your personal data which we have processed. In particular, you have the right to information on the following

      • Purposes of the data processing
      • The category of personal data,
      • The categories of recipients to which we disclosed or will disclose your data,
      • The planned storage periods of data,
      • The existence of the right to correction, deletion, restriction of processing and objection,
      • The right to appeal,
      • The right to know the origin of your data in the event that we did not collect these data,
      • The right to meaningful and detailed information on the existence of automated decision-making including profiling and, if applicable, relevant information on the details thereof;

    • Pursuant to Article 16 GDPR, you have the right to obtain without undue delay  the rectification of inaccurate personal data and/or the completion of incomplete personal data in storage at the Fraunhofer-Gesellschaft,
    • Pursuant to Article 17 GDPR, you have the right to the erasure of your personal data unless the erasure interferes with the execution of the right to the free expression of opinions and to information, with the compliance with legal obligations, is necessary in the public interest or for establishing, exercising or defending legal claims,
    • Pursuant to Article 18 GDPR, you have the right to restriction of processing of your personal data if you contest or challenge the accuracy of these data, the processing of the data is unlawful but you oppose the erasure of these data and we no longer need the data while you still need the data to establish, exercise or defend legal claims or you have raised an objection against the data processing pursuant to Article 21 GDPR,
    • Pursuant to Article 20 GDPR, you have the right to receive the personal data concerning you in a structured, commonly used and machine-readable format or to demand the transmit to another controller and
    • Pursuant to Article 77 GDPR, you have the right to lodge a complaint with a supervisory authority. As a rule, you may find such authority at your habitual residence, your workplace or our company domicile.

    Information on your right to object pursuant to Article 21 GDPR

    You have the right to object at any time, on grounds relating to your particular situation, to the processing of your personal data pursuant to Article 6(1), point (f) GDPR (data processing for the purposes of the legitimate interests) and Article 6,(1), point (e) GDPR (data processing for the performance of a task carried out in the public interest). This shall also apply to profiling as prescribed by Article 4 No. 4 GDPR, which is based on this provision.

    Once you file an objection, we will no longer process your personal data unless we can demonstrate compelling legitimate grounds for processing which override your interests, rights and freedoms, or unless the processing serves the establishment, exercise or defence of legal claims.

    To the extent that your objection addresses the processing of data for direct advertising, we will stop the processing immediately. In this case, citing a special situation is not required. This shall also apply to profiling in as far as it relates to such direct advertising.

    If you would like to assert your right to object, an email to datenschutz@zv.fraunhofer.en will suffice.

     

    9.    Data Security

    We transmit all your personal data using the widely used and secure TLS (Transport Layer Security) encryption standard. The TLS protocol is a proven and secure standard that is also used in online banking transactions. You will recognise a secure TLS connection by the “s” following the http (https://...) in your browser URL or by the lock symbol in the lower section of your browser.

    Moreover, we use suitable technical and organisational safety procedures to protect your data against accidental or wilful manipulation, partial or complete loss, destruction or against the unauthorised access by third parties. We constantly improve these security measures as the technology advances.

    10.      Timeliness of the Data and Amendments to this Data Protection Information

    Due to improvements of our website and website offers or by virtue of amended statutory or administrative standards, it may become necessary to amend this data protection information. You may find the latest data protection information by clicking the link on this website: www.ipk.fraunhofer.de/datenschutzerklaerung/. You may read or print this updated and amended version at any time.

    11.     Severability

    Should individual provisions of this data protection declaration be or become invalid either in part or in their entirety or prove infeasible at any time, this shall not affect the remaining provisions. This shall apply accordingly to gaps in this declaration.

    To top